Volunteer Coordinator Tips
Seeing your list of approved volunteers
As a designated Volunteer Coordinator, you can easily see the list of approved volunteers. Note, If the administrator in your organization just added you as a coordinator for your location, you may not see your list of volunteers until the next day. ...
Two ways to create a new Opportunity Coordinator
Here are multiple ways to create an Opportunity Coordinator: Creating a New Coordinator Within an Opportunity By default, the person creating the Opportunity is the “Person Coordinating”. This also defaults the phone number and the email of the ...
Using the Opportunity Management option
You can manage Opportunities by opening the Opportunity from the Opportunity Management page and using the buttons and check boxes provided within the Opportunity. The Opportunity Management menu option provides a quick and effortless way to ...
Cancelling or Deleting an Opportunity
As a Volunteer Coordinator, you can make changes to any Opportunity within your approved site(s). To cancel or delete the opportunity, 1) Search for the Opportunity you are wanting to delete using the Opportunities Management page. 2) Click on the ...
How to assign a Volunteer to an Opportunity
Coordinators can assign volunteers to an opportunity. Most of the time, volunteers will sign themselves up, but assigning a Volunteer is useful for example, if a Volunteer shows up last minute to the Opportunity and you need to log time for them. ...
Sending Emails to Volunteers based on filtered selections
From the Volunteers tab, emails can be sent to multiple Volunteers based on the criteria selected in the filtering/search area. This can be done from either the “Approved Volunteers” or “All Volunteers” options. Normally Coordinators will want to ...
Setting up and Using Major Events
What Is a Major Event and Where Do I Start? A Major Event is a collection of Opportunities that are related, typically held within a one or two-day span. An example of a Major Event would be a Fall Festival that has multiple Opportunities (i.e. ...
How do I filter and search for Volunteers?
Filtering and searching for volunteers is easy in the Volunteer Tracker. Volunteer Coordinators and administrators can easily search and filter for volunteers. Click on the Volunteers tab. To use the filtering and search capabilities, make your ...
How do I log time for an Opportunity?
Logging Mass Time The ability to log mass time within the Opportunities makes it easy to log time for multiple Volunteers within the selected Opportunity. Logging mass time is only available to Opportunities that are expired. 1) Search for an ...
How do I invite Volunteers to participate in my Opportunities?
This step is followed right after creating a single Opportunity or can be done on any existing opportunity. Follow the steps on "How do I create an Opportunity" and then click the "Send Invitation to invite Volunteers" button. For an existing ...