Approving Overnight/Out-of-State trips after Board Approval

Approving Overnight/Out-of-State trips after Board Approval

Approving Overnight/Out-of-State trips after Board Approval

To approve or Deny an Overnight/Out-of-State trip, you must be listed in the location tables as the Overnight/Out-of-State Approver. To approve the Overnight/Out-of-State trips, click on the Trip Approval tab.

You will get an email notification about the approval as well and can click the link in the email to go directly to the trip(s) that need your attention.

 
You will be defaulted to the option Waiting on My Approval  
You will be shown a list of trips that require your approval. Click anywhere on the trip information to open the trip request.
 
Scroll to the bottom to the Approval Section.
Enter comments if desired.
To approve the trip request, click on the circle to the left of “Approved”.
To deny the request, click on the circle to the left of “Denied”.  If you deny a trip, you should enter the reason why in the comment area.  These comments will be emailed back to the requestor along with the indication that the trip has been denied.
  
 
Once you select your option you will see the Approved/Denied decision, your name (email address) and the date.





You can click on Print to print the trip request.
Click on Save and Close to submit/save the request.


    • Related Articles

    • Viewing overnight/Out-of-State trips

      Viewing overnight/Out-of-State trips To view the Overnight/Out-of-State trips, click on the Trip Approval tab.   Click on the Trip Inquiry option on the left of the screen. You will see a filter box in the middle of your screen. There is an option ...

    • How do I see overnight trips? (Approver info)

      You will use the Trip Inquiry and filters to find overnight trips.   Filter Overnight or Out-of-State = Yes Choose a date range or All Trip Dates: Apply Filters

    • Approving a Trip

      Approving a Trip There are 2 ways to access trips that are waiting on your approval.  The first is through the email that you will receive when a user requests a trip that needs your approval.  In the email that you receive, there will be a link ...

    • Generating the Overnight Out of State Board Report - Admin users

      Generating the Overnight Out of State Board Report - Admin users The Reports tab gives you the option to export data from the Travel Tracker application to an Excel spreadsheet.   Click on the Reports tab to see the export options available. To ...

    • Trip Approvers - How to handle trips that need more info before approving (Approvers)

      When trip approvers need more information on a trip before approving, it is best to put a comment in the approval section and/or send the requester an email.  Watch this quick video to see how easy this is to do and how it simplifies the process. ...